This video teaches you how Leadtime automatically tracks overtime and how you as an admin can maintain oversight and use compensation options.
Overtime is generated fully automatically from daily time tracking. Leadtime compares contract working hours with actually booked time every day. More booked than contracted? Positive balance. Less booked? Negative balance. The running account updates daily without any manual effort.
You'll find overtime statistics in the employee profile under the "Overtime" tab. There you see the current overtime balance, total tracked time compared to contract working hours, and hours already compensated – split into paid out, converted to vacation, and expired. This gives you an immediate sense of whether someone is consistently working too much or too little.
Especially insightful is the time log chart. Colored bars show booked time per day, broken down by project. A solid line marks the target working hours. This reveals patterns – regularly long Fridays, short Mondays, or uneven distribution.
For compensation, Leadtime offers three options: payout (financial compensation), conversion to vacation (days off instead of money), and expiration (removal without compensation, e.g., per company agreement). Every compensation is documented with date, type, and number of hours in the compensation history – important for payroll and in case of questions.
Overtime happens almost automatically in everyday work. A project takes longer, a customer needs urgent support, or someone just stays late to finish something.
In Leadtime, overtime is tracked and analyzed automatically. In this video, I'll show you how it works: how Leadtime calculates plus and minus hours, how you keep track of everything, and what options you have for compensating overtime.
Overtime in Leadtime is generated automatically from time tracking. The system compares every day: how many hours is someone supposed to work according to their contract? And how many hours were actually booked?
If an employee books more than their contract hours, a positive overtime balance is created. Eight hours target, nine hours booked: one hour plus.
If less is booked, the account goes negative. Eight hours target, only six booked: two hours minus.
This happens daily and fully automatically. You don't need to calculate anything manually. Leadtime keeps a running account that updates every day.
You'll find an employee's overtime under Your Company, then Employees, then select the employee and go to the Overtime tab.
At the top, you'll see the key figures at a glance.
The overtime balance shows the current status: how many plus or minus hours have accumulated in total.
Next to it, you'll see the total time this employee has tracked, and the contract working hours as a comparison.
Then there are the compensation values: how many hours have already been balanced? Split into three categories: paid out, converted to vacation, or expired.
This overview immediately gives you a feel for how the time account looks. Someone with 50 plus hours might need a conversation about workload. Someone with a consistently negative balance might need one too.
Below the key figures, you'll find a chart: the time log. This is especially helpful for spotting patterns.
The colored bars show the actual time booked per day. The colors correspond to the projects or organizations the time was booked to. So you can see not just how much, but also what the time was spent on.
The solid line shows the target working hours according to the contract.
At a glance, you can see: which days had overtime? Which had less work? Is there a pattern, like regularly long Fridays or short Mondays?
This helps you not just see the current status, but also understand trends.
At some point, you'll want to compensate overtime. Leadtime offers three options.
Paid in cash: the overtime is financially compensated. You enter how many hours are being paid out, and they're deducted from the balance.
Converted to vacation: instead of money, the employee gets days off. You specify how many hours are converted to vacation days. Practical when someone prefers time over money.
Expired: sometimes overtime expires after a certain period, depending on company agreements or contracts. This option documents that hours were removed without compensation.
To add a compensation, click the corresponding button in the Overtime tab. Select the type, enter the number of hours, and save.
Every compensation is documented in the compensation history. Date, type, number of hours: everything is traceable. That's important for payroll and in case there are ever questions.
You now know how overtime works in Leadtime. It's generated automatically from daily time tracking. You always have an overview of the balance, the history, and hours already compensated. And you can flexibly compensate overtime through payout, vacation, or expiration.
In the next video, we'll switch perspectives. I'll show you everyday Leadtime from an employee's point of view: managing your profile, requesting vacation, reporting sick, clocking in, and working on tasks.
