This video is aimed directly at employees and shows everything you need for your workday in Leadtime – from initial setup to daily use.
First, you set up your profile. Under "My Profile," you upload a profile picture, switch the language, and choose from nine color schemes for light or dark mode. Especially important: enable email and push notifications so you don't miss new assignments or comments.
Clocking in and out protects you by clearly documenting when you were there. One click on your profile picture, select your start time – done. Through the "Book Time" dialog, you can also enter times retroactively. The daily statistics in the header show three rings (attendance, booked time, billable time) and how much of your daily target remains.
Requesting vacation takes 30 seconds: open your profile, Vacation tab, select start and end date in the calendar, submit. You immediately see the status (Pending/Approved/Declined) and always have your vacation statistics in view – no need to ask HR. Reporting sick works just as simply through the Sickness tab or directly when clocking in.
In the ticket system, you work on your tasks. Everything comes to one place – no scattered emails, chats, or notes. You create tickets via "Add Task," process them through status changes and comments, and can switch between list and Kanban views.
Time booking makes your work visible. You book directly in the ticket via the clock icon or – even better – use the Time Tracker in the header for second-accurate real-time tracking. The more consistently you track, the clearer the picture of your performance – in project reviews, salary negotiations, or when someone asks why something took longer.
New tool, new processes. I know, that sounds like more work at first. But this video will show you why Leadtime actually makes your workday easier.
In the next few minutes, you'll learn everything you need to get started right away: setting up your profile, tracking attendance, requesting vacation, reporting sick, working with tickets, and booking your time. Sounds like a lot, but it's simpler than you think. And most importantly: it takes stress away instead of adding it.
Let's start with your profile. This is your personal space in Leadtime.
You'll find it by clicking your profile picture in the top right and selecting "My Profile." Or at the very bottom of the main menu under "Profile."
In the Account tab, you can set up Leadtime the way you like it. Upload a profile picture. It makes collaboration more personal because your team will instantly recognize you in comments and assignments.
You can switch the language, German or English, and even customize the color scheme. Nine colors to choose from, all looking great in both light and dark mode. Might sound like a gimmick, but when you work eight hours a day with a tool, it makes a difference if it feels like your own.
Notifications are important too. Enable email and push notifications so you'll know when someone assigns you a task or replies to your comment. That way you won't miss anything, and you won't have to keep checking manually.
Now, clocking in and out. I know, this sounds like control at first. But look at it differently: it also protects you.
When you document your attendance, it's clear when you were there. No discussions, no misunderstandings. You have proof, for yourself and for others.
Clocking in is super quick. Click your profile picture in the top right, select your start time, done. One click, two seconds.
If you want to add more details, for example because you started later or are leaving early, open the "Book Time" dialog. There you can enter date, start and end time, and even leave a comment.
In the header, you can always see your daily statistics: three rings showing attendance, booked time, and billable time. This helps you keep track. You can see right away: how much have I done today? How much is left until my daily target?
And if you want to work really focused, use the Time Tracker. It runs while you work. No guessing at the end of the day, just real times. That makes your work visible, and visible work gets recognized.
Requesting vacation used to be complicated. Email to the boss, wait for a reply, follow up to check if the email arrived.
In Leadtime, it takes 30 seconds. Go to your profile, open the Vacation tab, and click "Request Vacation." In the calendar, select start and end date. The days are calculated automatically. Submit, done.
Your request goes directly to the responsible person. You can see the status immediately: Pending means it's being processed. Approved means you can start looking forward to it. And if it's declined, that's shown too, with a reason.
The best part: you always have your vacation statistics in view. How many days do I have according to my contract? How many already taken? How many left? No need to ask HR, no digging through spreadsheets.
Reporting sick is never pleasant. But at least the process can be simple.
In Leadtime, go to your profile, open the Sickness tab, and click new sick note. Enter the period, optionally write a short comment, and if you have a doctor's certificate, upload it directly.
That's it. Your manager and HR see it automatically. No phone call needed, no email, no paperwork.
You can also report sick directly when clocking in, through the "Book Time" dialog. Handy if you realize in the morning that you're not feeling well.
Now it gets exciting: the ticket system. This is where the real work happens.
Tickets are your tasks. Everything you work on is a ticket, whether it's a client project, an internal to-do, or a bug fix. And that has a huge advantage: nothing gets lost.
You know how it is: tasks come via email, via chat, in meetings, in the hallway. At some point you lose track. With tickets, you have one central place. Everything in one spot, everything traceable.
To create a ticket, go to the right project and click "Add Task." Enter a title, briefly describe what it's about, choose a status, and assign it to yourself or someone else. Done.
To work on tickets, just open them. You can change the status, for example from "To Do" to "In Progress," write comments, attach files, and document everything that matters.
You can view tickets as a list or as a Kanban board. Kanban is practical because you visually move your tasks from left to right as they progress. That feels good. You can see your progress.
Finally: booking time. This might be the most important point.
I know, time tracking sounds like surveillance. But think about it the other way: if you don't document your time, your work is invisible. And invisible work doesn't get appreciated.
But if you track properly, everyone can see what you've accomplished. In project reviews, in salary negotiations, when someone asks why a project took longer. You have the numbers. You can show what you did.
Booking time works directly in the ticket. Open the ticket, click the clock icon, and enter your hours. Choose an activity, development, testing, meeting, whatever, and save.
Even better: use the Time Tracker. Click play, work, click stop. Time is recorded automatically, down to the second. No guessing, no trying to remember what you did for three hours yesterday.
You can also link the tracker directly to a ticket. Then the time is automatically booked where it belongs.
The more consistently you do this, the clearer the picture of your work becomes. And that's good for you, not just for the company.
That's it. You now have everything you need for your workday in Leadtime.
Setting up your profile, clocking in and out, requesting vacation, reporting sick, working on tickets, booking time. Sounds like a lot, but you'll see: after a few days, it's routine.
And most importantly: Leadtime takes work off your plate instead of adding it. Less searching, less asking around, less chaos. More overview, more clarity, more recognition for what you accomplish.
You're ready to go. Let's do this!
