Billing of manual items
🟩 Flexibly add additional items to the invoice
This text is a guide. What types of text are there?
Billing manual items
In Leadtime, the majority of billing is automated: Working time, products and subscriptions are taken from projects, tickets and components. However, there are also services or costs that arise outside of these structures - such as external costs, one-off costs or individual flat rates.
There are manual items for such cases.
When are manual items useful?
Manual items are used wherever:
- Services are not recorded directly in the system (e.g. external consulting)
- external services or expenses are to be charged on (e.g. printing costs, travel costs, licenses)
- a flat-rate additional service was provided that is not assigned to a ticket
- something that was forgotten in the original offer is to be charged subsequently
Where can manual items be added?
Manual items are added in invoice verification:
- Open the Billing > Invoice verification area
- Select a waiting invoice
- Scroll down to the "Manual items" section
- Click on "+ Add manual item"
What can I enter?
For each manual item you define:
- Title (e.g. "Travel expenses meeting Zurich")
- Amount (net in €)
- Optional: a more detailed description in the comment text of the invoice
The item appears immediately in the preview and is treated like any other invoice line - including VAT, lead time fee and total calculation.
Examples of manual items
Line item | Item type | Amount |
Third-party license costs | External service | 180 € |
External translation service | Service charged on | 320 € |
Project lump sum "Concept phase" | One-off additional service | 600 € |
Travel expenses for Berlin workshop | Outlay | 85 € |
Conclusion
Manual items ensure flexibility in billing - especially in more complex projects or in the event of exceptions to the standard process.
They ensure that services outside the system are also recorded and billed correctly - transparently, comprehensibly and with clear tax documentation.