Seamless time tracking is one of the most important prerequisites for sustainably improving productivity in a digital service company. Because, as the old saying goes: "You can't improve what you don't measure." Recording working times allows processes to be optimized, bottlenecks to be identified and the use of resources to be maximized.

The problem with this? Time recording must be consistent and continuous - and this is precisely what often meets with resistance. Many employees simply don't want to track their time on a regular basis, which leads to incomplete and inaccurate recording.

Leadtime has set itself the task of removing this obstacle by making time tracking as ergonomic and simple as possible for everyone involved. For this reason, the time tracker is firmly integrated into the user interface and visible on every page of the application. This ensures that the tracker is available at all times and that the inhibition threshold for recording working times remains as low as possible.

Most importantly, the tracker should not only encourage employees to record their working time, but also motivate them to do so in real time - i.e. while they are working on a task and not after the fact. This not only makes the time recorded more precise, but also creates a new culture of time perception and optimization.

The user can start recording time with a simple click on the start button in the time tracker. No specific task or project needs to be selected. This option is particularly suitable if the user wants to start quickly and add the details later.

Alternatively, the user can select a specific task or project before starting the time recording. This method provides more precise documentation right from the start and makes it easier to allocate the recorded time later. When the user clicks on this right-hand side of the time tracker, the "Optional tracker metadata" dialog opens.

The Optional Tracker Metadata dialog allows the user to add additional information for the current time tracker. Specific details about the task or project to which the working time is booked can be entered here. This dialog opens when the user starts a new tracker and wants to enter detailed information.

Pause: While time tracking is running, the user can pause it at any time by clicking on the left side of the button , e.g. in the event of short interruptions. The timer stops at this moment, but the time recorded so far remains saved.

Resume: After the pause, the time recording can be continued by clicking on the Resume button.

The time recording dialog in the running tracker displays all important information about the current time recording and allows the user to adjust or stop it on an ongoing basis. This dialog appears as soon as a time tracking process has been started for a specific task or project.

There are two tabs: Task and Project. Here you can specify whether the recorded time is assigned to a specific task or an entire project.

The currently selected task is displayed in the "Task" view. Example: "Optimization of the onboarding process".

The task status is also displayed (e.g. In Progress) to show the current processing status.

This drop-down menu allows the user to select the activity that will be performed during tracking. Which activities are available here depends on the work activities configured for the selected project

An optional field in which the user can leave a detailed description of the current activity. Example: Write concept.

This comment helps to record the exact context and content of the work for later evaluations.

In this field, additional hours or minutes can be added retrospectively if the user has accidentally not started the tracker on time. In this case, the time has been extended by 00:15 minutes.

The "Start another tracker" function allows the user to start a second time recording tracker if an unexpected interruption occurs during an ongoing task. This can be particularly useful if an urgent task needs to be completed immediately, but time tracking for the original task is to be continued later. A common example of this is a sudden phone call while work is in progress.

Let's say you are working on optimizing the onboarding process and have started a time tracking tracker. At that moment, you receive a call that you need to answer immediately, but which has nothing to do with the current task. You can use the "Start another tracker" function to record the time for the call without losing the time previously recorded for the original task.

Disruption mode is a function in Leadtime that aims to promote punctuality and consistency in time tracking. The mode ensures that employees record their working times within a set time frame to avoid inaccuracies and time losses. Disruption mode encourages employees to record their working times in real time, resulting in better transparency and accuracy in working time management.

Administrators have the option of configuring the disruption mode in the Workspace settings / General settings. There they can define a fixed time interval in which employees must record their working hours before the disruption mode is activated.

Example: If the interval is set to 15 minutes and an employee has not started time tracking within this time frame, the disruption mode comes into effect and reminds the employee to track their time.

In addition to the global settings at workspace level, the disruption mode can also be configured individually at employee level. Administrators can specify whether disruption mode should be activated for individual employees.

Employee profile > Working time and salary:

Activate disruption mode: Here, administrators can set for each employee individually whether disruption mode should be applied to this person.

As soon as the set time interval is exceeded, disruption mode is activated. This is done by means of visual and/or acoustic signals that prompt the employee to start time recording.